Prikhodko&Partners
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Business registration and support in the EU
Business setup and support in the Netherlands Virtual office in the Netherlands

Yaroslav Shevel

Lawyer

E-mail

shevel@prikhodko.com.ua

Phone numbers

An expert in corporate and international corporate law. He has many years of experience in establishing and reorganizing companies, supporting M&A transactions, as well as providing legal support for opening and running a business in the EU, Asia, and North America.

Virtual office in the Netherlands

The use of a virtual office in the Netherlands is regulated by a number of legal acts, such as:

The Dutch Civil Code (Burgerlijk Wetboek, BW)
The Commercial Register Act (Handelsregisterwet 2007).

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From a legal perspective, a virtual office in the Netherlands is primarily the “official registration address (bezoekadres)” of your company at the Dutch Chamber of Commerce (Kamer van Koophandel, KvK). This address is used for all official correspondence with government authorities, tax authorities and other legal entities.

Types of virtual offices in the Netherlands

It is important to distinguish between two types of addresses:

The legal address (Statutaire zetel) is the address stated in the company’s articles of association (statuten). It determines the nationality of the company and the legislation that applies to it. For Dutch companies, it must be located in the Netherlands.
The correspondence address/Actual address (Bezoekadres) is the address at which the company is actually located or where its management can be contacted. This is the role most often played by the address of a virtual office.

The requirement to have a Dutch address for registration with the KvK is mandatory for most types of legal entities, which makes a virtual office a legal and popular tool for foreign businessmen who do not have a physical premises in the country.

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Basic requirements for using a virtual office in the Netherlands

Legality of the service provider. The virtual office provider must have the legal right to provide such services. This often means that the provider company itself is registered with the Chamber of Commerce and has appropriate lease or ownership agreements for the property whose address it is “leasing out”.
Consent of the property owner. The provider must have permission from the building owner to use the address to register other companies. This is critical to avoid conflicts.
Type of legal entity. A virtual office is suitable for various business forms, but there are limitations: BV (Besloten Vennootschap) – Limited Liability Company (analogous to LLC/LTD), without limitations; NV (Naamloze Vennootschap) – Public Joint Stock Company: can also be used; Eenmanszaak – Sole Proprietorship: can be used, but with certain limitations, since in case of bankruptcy the liability is personal; VOF (Vennootschap Onder Firma) – Partnership: possible, but requires registration of all partners; Foreign companies (Branch of a foreign company). If a foreign company opens a branch in the Netherlands, the virtual office can become its official address.
No requirement for physical premises. The company’s business model should not require a mandatory physical presence (for example, a retail or restaurant business cannot do without a virtual office).

Ціна супроводу юриста

The process of organizing a virtual office for a company in the Netherlands

Step 1: Selecting and checking a service provider

This is the most important stage. There are many companies on the market: from international giants (Regus, IWG) to local Dutch providers. When choosing, you should pay attention to:

Is the address included in the KvK “white list”? Some addresses, especially those that are massively used for registration, may be under additional supervision.
Service package: Does it include only the address, or also mail forwarding, telephone services, access to the office?

Step 2: Concluding a contract for virtual office services

After choosing a provider, a contract (Service Level Agreement) is concluded. Read it carefully, paying attention to:

Permission to use the address for registration with the KvK.
Mail forwarding conditions (scanning, frequency, additional costs).
Terms of termination of the contract and the consequences for your company.

Prikhodko & Partners offers comprehensive support in organizing a virtual office, based on many years of experience working with the Dutch jurisdiction. We do not just provide a legal address, we provide a full range of services – from choosing a reliable provider and registering with the Chamber of Commerce (KvK) to tax consulting and assistance in opening an account in a European bank.

Our specialists know all aspects of this process, including requirements for beneficial owners (UBO), the intricacies of determining tax residency, and effective communication with government agencies.

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1 question

Do you have a business in the Netherlands?

Yes

2 question

Do you need a virtual office in the Netherlands?

Yes

3 question

Do you need advice on a virtual office in the Netherlands?

Yes

Can a non-resident register a BV in the Netherlands?

Yes, a foreign national may be the founder and director of a Dutch BV. At the same time, the notary, bank and other institutions will verify the person’s identity, ownership structure, source of funds, business model and reasons for choosing the Netherlands as the jurisdiction for conducting business.

Can a company be registered in the Netherlands remotely?

In many cases, the main part of the procedure can be completed remotely under a power of attorney. The possibility of remote incorporation depends on the notary’s requirements, the founders’ citizenship, the complexity of the structure and the method used to identify the company participants.

Is it mandatory to appoint a Netherlands-resident director?

There is no general requirement for a BV to appoint a resident director. However, the company’s place of effective management may affect its tax residence, banking compliance and the assessment of the business’s actual presence in the Netherlands.

Does a BV need a registered office in the Netherlands?

Yes, a company needs an address in the Netherlands for KVK registration. The format of the address should correspond to the nature of the company’s activities, and a bank, tax authority or business partner may require evidence of the actual presence and management of the business.

Can a corporate account be opened remotely?

Traditional Dutch banks conduct very strict checks on foreign founders (KYC/AML procedure). Opening an account is possible, but it requires detailed confirmation of the sources of funds, the availability of a registered office and a business plan. We help prepare the company for banking compliance or offer the opening of accounts with reliable European EMIs (payment institutions).

What is the Innovation Box and who benefits from it?

The Innovation Box is a special tax regime in the Netherlands designed to encourage innovation. If your company develops software or owns patents (R&D), profits derived from these assets may be taxed at an effective reduced rate (approximately 9% instead of the standard rates).

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