Head of practice
Attorney. Specialist in commercial and labor law. Over 16 years of experience in legal support of businesses - debt recovery, contract enforcement, recovery of damages, commercial property and lease disputes.
Opening a company by power of attorney
Most business owners register a company themselves – once, make mistakes twice and spend time that costs more than any legal fee. There are circumstances when personally standing in line at a notary, collecting certificates and corresponding with registration authorities is simply irrational: the director is abroad, there are several founders and they are in different cities, or the business needs to be launched next week, not next month.
The service of opening a company by power of attorney means that all registration actions on your behalf are performed by an authorized representative – a lawyer with a notarized power of attorney. You do not spend personal time on procedural issues. We take over the full cycle: from preparing the charter to obtaining an extract from the register.
When company opening through a representative is needed
In practice, the request for this service arises in several typical situations. The founder is outside Ukraine and physically cannot be present when signing documents. Several founders are difficult to gather in one place at the same time. The business is launched in emergency mode, and every day of delay means real losses. Finally, there is a simple unwillingness to deal with bureaucracy – and this is a completely legal reason.
It is important to understand: opening a company by power of attorney is not some kind of “scheme”. This is a standard legal instrument directly provided for by the Civil Code of Ukraine and the Law on State Registration of Legal Entities. The main thing is to properly execute the power of attorney and clearly define the powers of the representative.
What tasks this service solves
First of all – saving time and resources. But in addition to the obvious, there are nuances that are noticeable only to those who have gone through this process more than once.
List of situations where the service is not just convenient, but necessary:
- The founder is a foreign citizen without permanent stay in Ukraine
- The charter requires notarization (for certain organizational and legal forms)
- The company is registered in another city or region
- One of the founders is physically unavailable or has limited legal capacity
- Registration deadlines are critical for concluding a contract or obtaining a license
Risks without a qualified representative
Formally, anyone can register a company. But there is a significant difference between “formally registered” and “ready for full-fledged operation”. Typical mistakes during independent registration:
- Incorrectly formed charter – problems arise later, when changing the structure or selling a share
- Incorrectly selected KVED – may limit opportunities for certain types of activity
- Mistakes in the founders’ minutes – grounds for challenging decisions in the future
- Unaccounted tax regime – will have to be reissued after registration
- Refusal of registration due to technical mistakes in documents — loss of time and state duty
What is included in the company opening by power of attorney service
Prikhodko and Partners provides a turnkey service. No situations where the client receives “almost ready” and finishes the loose ends themselves. What exactly is included:
- Consultation on organizational and legal form (LLC, private enterprise, JSC) and taxation system
- Development of the charter and founding documents
- Preparation and notarization of the power of attorney for the representative
- Submission of documents to the state registrar or through the electronic services system
- Obtaining an extract from the Unified State Register of Legal Entities
- Registration with the tax authority and selection of taxation system
- Opening a bank account (if necessary – with support)
What documents are needed from the founder
To execute the power of attorney and prepare the registration package, the following will be needed:
| Document | Who provides it | Note |
|---|---|---|
| Passport or ID card | Each founder | For foreigners – with notarized translation |
| Identification number (RNOKPP) | Each founder | For religious beliefs – supporting statement |
| Company location address | Founder or landlord | Letter of guarantee or lease agreement |
| Decision on establishment / minutes of meeting | Prepared by lawyer, signed by founders | Signed personally or via EDS |
| Notarized power of attorney for representative | Founder personally or through consulate | For foreigners – apostille or legalization |
If the founder is abroad, the power of attorney is executed through a Ukrainian consulate or with apostille and subsequent notarized translation in Ukraine. This is a standard procedure, and Prikhodko and Partners coordinates this entire process, including requirements for wording in the power of attorney itself – because the registrar will not accept an incorrectly drafted document.
How company registration through a representative takes place: step-by-step process
We describe the process as it actually happens, not as it is described in methodological recommendations.
- Preliminary consultation (1–2 hours). We determine the organizational and legal form, taxation system, composition of founders, amount of authorized capital and KVED. We discuss whether a notarized form of the charter is needed.
- Preparation of documents (1–3 days). We develop the charter, founders’ minutes, registration application. We prepare the text of the power of attorney with a list of powers sufficient for registration actions.
- Notarization. The founder signs the power of attorney with a notary (personally or through a consulate). If an EDS is available, part of the documents can be signed remotely.
- Submission and registration (1–3 business days). The representative submits the document package to the registrar. Registration terms are from one day when submitted through “Diia” or a notary-registrar.
- Transfer of results to the client. We provide an extract from the Unified State Register, charter with a mark, certificate of registration with the State Tax Service. If necessary, we support account opening and bank selection.
Why clients choose Prikhodko and Partners for company registration
- Fixed service cost – without hidden additional payments for “unexpected difficulties”
- Experience in registering companies with foreign founders, including EU and US jurisdictions
- Possibility of remote signing through EDS or a notary at the client’s location
- The charter is developed for a specific business, not taken from a template library
- Parallel resolution of related issues: licenses, permits, employment contracts with the director
- Full legal support after registration – if something goes wrong, we are already in the case
If you need to quickly and without bureaucratic delays open a business in Ukraine while being in another city or abroad, entrust this process to professionals. The lawyers of “Prikhodko and Partners” will take over the full range of registration actions by power of attorney. Leave a request for cost calculation and receive ready corporate documents without unnecessary effort.
Calculate the cost of services
1 question
Do you need to register a company without your personal presence in state authorities or at a notary?
2 question
Do you need assistance in choosing the most beneficial taxation system for a new company?
3 question
Do you plan to involve foreign citizens or foreign investments in your business?
Can a founder who is abroad register a company in Ukraine without personal presence?
Yes, this is possible. The founder executes a notarized power of attorney through a Ukrainian consulate or a local notary with an apostille. After notarized translation in Ukraine, the power of attorney gains legal force, and the representative acts on behalf of the founder within the full scope of powers provided therein. We regularly support such registrations, including when the client is in countries where there is no Ukrainian consulate.
How long does it take to register an LLC through a representative in Ukraine?
From document submission to receiving an extract, it usually takes 1–3 business days. The preparatory stage (consultation, charter development, execution of the power of attorney) takes another 2–5 days depending on the complexity of the structure and the founder’s location. If deadlines are critical, inform us at the start, and we will adapt the process.
Does a company charter drafted by a lawyer differ from the standard template from the register?
Fundamentally. The model charter approved by the Cabinet of Ministers is suitable for basic situations, but does not take into account the specifics of a particular business: decision-making procedure, mechanisms of protection against a partner’s exit, restrictions on share transfer, profit distribution procedure, etc. Problems with a model charter usually appear not during registration, but during the first corporate conflicts — exactly when it is already difficult to correct.
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