Comprehensive BV launch in the Netherlands: selection of the corporate structure, notarisation, KVK and UBO registration, registered office, corporate account, VAT, accounting and ongoing support.
The Netherlands is a premium European jurisdiction that provides the highest level of trust among international partners, investors and financial institutions. It is an optimal choice for building large holding structures, reliable asset protection and using the preferential Innovation Box tax regime, which allows technology businesses to significantly reduce the tax base applicable to innovative products.
Prikhodko & Partners is one of the leading partners for Ukrainian businesses in matters of company registration and ongoing support in the Netherlands. We provide comprehensive assistance: from selecting the optimal company form and preparing documents to business registration, opening a corporate account, accounting and tax support.
We work with Ukrainian and international owners, maintain partnerships with Dutch notaries and provide comprehensive post-registration support, including accounting, HR administration and compliance control.
The Netherlands is one of the key European jurisdictions for international trade, technology businesses, logistics, investment projects and working with clients in the European Union.
Registering a Dutch company may be appropriate when a business requires a clear European structure, the ability to attract investors, work with international counterparties, protect intellectual property or develop an operational presence in Western Europe.
For software developers, technology startups, digital companies and projects that create their own innovative products or intellectual property.
For imports, exports, e-commerce, distribution, work with European suppliers, warehouses, marketplaces and logistics operators.
For asset holding structures, investment raising, international groups of companies and projects requiring clear corporate governance.
The business form determines the liability of founders, governance procedures, tax obligations, reporting requirements and the ability to attract partners. For international business, the most commonly used form is a BV — besloten vennootschap.
| Form | Suitable for | Key features |
|---|---|---|
| BV | International business, IT, trade, startups, investment and holding structures | Separate legal entity, capital divided into shares, incorporation through a notary, capital from €0.01 |
| Eenmanszaak | Freelancers and small-scale individual activities | Not a separate legal entity; the entrepreneur is personally liable for obligations |
| Branch | Foreign companies entering the Dutch market | Does not create a separate legal entity; liability remains with the parent company |
| NV | Large businesses and structures requiring more freely transferable shares | Minimum capital of €45,000, more complex corporate governance and reporting |
A BV is usually chosen for international B2B services, IT, e-commerce, trade, investment raising and structures with multiple founders. It allows company assets to be separated from the personal assets of the owners, although directors may incur personal liability in cases of violations or improper management.
A full business launch in the Netherlands involves more than registration with the KVK. It is necessary to prepare the corporate structure, documents for the notary, registered office, beneficial ownership information, a bank KYC/AML package and a system for ongoing administration.
A BV is incorporated on the basis of a notarial deed of incorporation. The specific procedure depends on the composition of the founders, governance structure, type of activity, sources of funding and the notary’s requirements for foreign documents.
We determine the founders, director, beneficial owners, share distribution, business activities, countries of operation, expected payments and the need for an account, VAT or licences.
We prepare documents for the founders and directors, the corporate structure, information on the source of funds, a description of activities and other materials required for identification and notarial compliance.
The Dutch notary prepares the deed of incorporation and articles of association, records the capital structure, governance arrangements and shareholders’ rights, and prepares the shareholders’ register.
The notary registers the company, directors and ultimate beneficial owners. The data are forwarded to Belastingdienst, which determines the tax obligations and, where taxable VAT activities exist, assigns the relevant numbers.
After registration, we prepare the company for banking compliance, help consider a bank or EMI, arrange accounting, tax processes, contracts and other operational matters.
The exact list is determined by the notary, taking into account citizenship, place of residence, ownership structure and the risk level of the business model. Foreign documents may require translation, an apostille or another form of certification.
A BV can be incorporated with capital starting from €0.01. However, the capital structure should correspond to the actual funding model, plans for attracting investors and banking compliance requirements.
The company requires an address in the Netherlands for KVK registration and official correspondence. The format of the address should correspond to the nature of the company’s activities.
When incorporating a BV, information must be disclosed about individuals who own or effectively control the company. The information must be updated when ownership or control changes.
Registration of a BV does not guarantee the automatic opening of an account. A bank or payment institution separately reviews the founders, UBOs, directors, source of funds, business model, geography of activities, counterparties and projected transactions.
For an international structure, it is particularly important to explain why the company is being incorporated specifically in the Netherlands, where the clients will be located, how income will be generated and who will actually manage the business.
The tax burden depends on profit, type of activity, ownership structure, transactions with related parties, method of income distribution and the company’s place of effective management. The basic benchmarks as of 2026 are set out below.
| Tax or regime | Rate | Comment |
|---|---|---|
| Corporate income tax | 19% | For the portion of taxable profit up to €200,000. |
| Corporate income tax | 25.8% | For the portion of taxable profit exceeding €200,000. |
| Standard VAT | 21% | Applies to most goods and services. |
| Reduced VAT | 9% | Applies to specified categories of goods and services. |
| Zero VAT rate | 0% | May apply to certain international and cross-border transactions. |
| Innovation Box | 9% | Preferential rate for qualifying innovation profits where the applicable requirements are met. |
| Dividend withholding tax | 15% | The actual burden may vary depending on the structure, the recipient’s residence and international treaties. |
The existence of software, a patent or other IP does not in itself guarantee the 9% rate. The company must independently conduct qualifying R&D activities, maintain separate records of income and expenses, comply with the requirements of the regime and, as a rule, have appropriate evidence of innovative activity.
After the BV is entered in the register, the company must maintain accounting records, file tax returns, keep corporate information up to date and submit annual financial statements to the KVK. The scope of obligations depends on the company’s size and activities.
Transaction accounting, VAT returns, corporate income tax, payroll and preparation of annual financial statements.
Changes of director, address, business activities and ownership structure, issuance or transfer of shares and UBO updates.
Contracts with clients, suppliers, employees and investors, formalisation of intellectual property and personal data protection.
Preparation of documents for banks, counterparty screening, confirmation of sources of funds and support with compliance requests.
Registration of a BV does not itself grant the right to conduct regulated financial, payment, investment, insurance or crypto-related activities. Before launch, it is necessary to separately determine whether the business requires a licence, authorisation, notification or other interaction with the AFM, DNB or another regulator.
Crypto-asset services are subject to the MiCAR requirements applicable to Crypto-Asset Service Providers. Such a project requires separate regulatory analysis rather than merely registering a Dutch company.
Yes, a foreign national may be the founder and director of a Dutch BV. At the same time, the notary, bank and other institutions will verify the person’s identity, ownership structure, source of funds, business model and reasons for choosing the Netherlands as the jurisdiction for conducting business.
In many cases, the main part of the procedure can be completed remotely under a power of attorney. The possibility of remote incorporation depends on the notary’s requirements, the founders’ citizenship, the complexity of the structure and the method used to identify the company participants.
There is no general requirement for a BV to appoint a resident director. However, the company’s place of effective management may affect its tax residence, banking compliance and the assessment of the business’s actual presence in the Netherlands.
Yes, a company needs an address in the Netherlands for KVK registration. The format of the address should correspond to the nature of the company’s activities, and a bank, tax authority or business partner may require evidence of the actual presence and management of the business.
Traditional Dutch banks conduct very strict checks on foreign founders (KYC/AML procedure). Opening an account is possible, but it requires detailed confirmation of the sources of funds, the availability of a registered office and a business plan. We help prepare the company for banking compliance or offer the opening of accounts with reliable European EMIs (payment institutions).
The Innovation Box is a special tax regime in the Netherlands designed to encourage innovation. If your company develops software or owns patents (R&D), profits derived from these assets may be taxed at an effective reduced rate (approximately 9% instead of the standard rates).
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Kyiv City, 2 Mechnikova Street, Business Center "Parus", 10 th floor
Kyiv City, 2 Mechnikova Street, Business Center "Parus", 10 th floor
Kyiv City, 2 Mechnikova Street, Business Center "Parus", 10 th floor
Kyiv City, 2 Mechnikova Street, Business Center "Parus", 10 th floor
Founder of the company
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