Head of family law practice

An attorney with extensive experience specializing in complex family disputes. As Head of Practice, he combines deep legal expertise with a personalized approach to every client. He ensures strategic protection of family interests and delivers impeccable results in the most challenging cases.

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Issuance of duplicate certificates and extracts from the Civil Registry Office

Issuance of duplicate certificates and extracts from the Civil Registry Office

Issuance of duplicate certificates and extracts from the Civil Registry Office 

In practice, citizens often face a situation when the original certificates of registration of civil status acts are lost, damaged, deteriorated from time to time or destroyed.  

Such circumstances create the need to obtain duplicate certificates or extracts from the State Civil Registration Service.  

This issue is especially relevant for lawyers, because a correct understanding of the procedure for issuing these documents, their legal force and peculiarities of application is critically important for providing quality legal assistance to clients.  

A certificate is an official document of the established form, issued by the State Civil Registration Service on the basis of an entry in the register. The original certificate is issued once immediately after the registration of the act.  

It certifies the fact of birth, marriage, divorce or death of a person and has the highest legal force among the documents of the State Civil Registration Service.  

Duplicate certificate  

A duplicate is an exact copy of the original certificate, which is issued by the State Civil Registration Service in the following cases:  

  • loss of the original  
  • damage to the original (tearing, stains, fading, etc.)  
  • destruction of the original (by fire, water, other reasons)  
  • replacing an invalid document  

The duplicate has the full legal force of the original and is considered as its equivalent. A special mark “DUPLICATE” is put on the duplicate and the date of its issuance is indicated. Each duplicate receives a corresponding registration number in the journal of issuance of duplicates.  

Extract from the Register of Civil Status Acts  

An extract is an extract from the register record containing information determined by law about the fact of registration of the act. Unlike a certificate and a duplicate, an extract is not a copy of it, but is an extract of the established form on a special form of the State Civil Registration Service.  

Key differences between the lift:  

  1. issued an unlimited number of times  
  2. more affordable in terms of cost and issuance time  
  3. often used for submission to institutions instead of the original  
  4. contains a mark of certification  

Range of entities that have the right to issue documents  

  • The person in respect of whom the registration was carried out has an unconditional right to receive both a duplicate and an extract. This right is permanent, not limited by time and does not depend on the circumstances.  
  • Parents or adoptive parents of a minor child have the right to apply on behalf of the child to obtain a birth certificate, duplicate or extract.  
  • Guardian of an incapacitated person — on the basis of a certificate of appointment of guardianship. 
  • Heirs by law or will have the right to receive an extract 
  • A person with a notarized power of attorney can receive documents on behalf of the principal.  
  • A lawyer with an order from a client — when protecting his interests. 
  • Officials of authorities and institutions — in the performance of official functions. 

Terms of issuance of a duplicate  

  1. When applying in person: a duplicate is issued on the day of the application, if the request is submitted before 14:00 of the working day  
  2. When applying by mail: a duplicate is sent within 5-7 business days  
  3. Through electronic systems: a duplicate is prepared within 1-2 business days  

Terms of issuance of an extract:  

  • when applying in person: on the day of application  
  • when contacting through electronic systems: on the next business day  
  • upon receipt of an extract with an apostille: 2-3 business days  

трудовий договір

The issuance of duplicate certificates and extracts from the State Civil Registration  Service is an important aspect of administrative and legal regulation, which guarantees citizens the opportunity to protect their rights and interests.  

Understanding the differences between a duplicate and an extract, knowing the procedure for obtaining them and the peculiarities of their application in practice is critically important for lawyers and citizens.  

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child’s last name Changing the child’s surname without the consent of the father Changing the surname of a child up to 14 years old Claim for property division COLLECTION OF ALIMONY Collection of alimony from a person residing abroad Collection of alimony from seafarers abroad Conclusion of a marriage contract CONCLUSION OF THE CONTRACT FOR THE MAINTENANCE OF THE CHILD AND DETERMINATION OF THE PLACE OF RESIDENCE Conclusion of the MAC on the need for permanent external care Confirmation of independent maintenance of the child Constant care for a wife with disability group II Consultation of a lawyer on issues of surrogacy in Ukraine Contesting paternity and excluding information from the child’s birth record Contesting the gift contract Crossing the border on the basis of the act of establishing the fact of providing care Custody of the property of a person who is recognized as missing Declaration of a missing person Declaring a relative missing Deferral from mobilization based on the 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family relations Establishing the fact of family relationships to receive compensation in connection with the death of a serviceman Establishing the fact of family ties through the court Establishing the fact of living as one family Establishing the fact of living in the same family with the testator Establishing the fact of non-acceptance of inheritance Establishing the fact of paternity Establishing the fact of paternity after death Establishing the fact that the child is maintained by the stepfather Establishing the order of participation in raising a child ESTABLISHMENT OF FUNDS AND TRUSTS Establishment of guardianship Establishment of guardianship in court Establishment of guardianship over a disabled person of the 2nd group Establishment of guardianship over an elderly person Establishment of guardianship over an incapacitated person Establishment of guardianship over the mother Establishment of guardianship over the property of an incapacitated person Establishment of the fact 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