Senior lawyer
She specializes in pension disputes, pension recalculation for law enforcement agencies, former civil servants, and social protection for military personnel and their families. With deep knowledge of the law, she effectively protects the interests of clients in courts and government agencies. Her work is respected by clients and hated by the pension fund.
Digitization of work book
The legal requirement to digitize work records has prompted many to consider what will happen if this is not done by the deadline of June 10, 2026. Labor lawyers at “Prikhodko&Partners” Law Firm offer a more detailed look at this issue.
Will insurance experience be lost?
If you fail to digitize your work record book by June 10, 2026, your insurance experience will not be lost, as periods prior to 2004 are validated under the old rules, and work experience after 2004 is already in the Pension Fund system. However, delays in processing your pension and social benefits may occur. Therefore, it’s important to distinguish between these two aspects, so as not to believe rumors that provoke panic, but also to avoid disregarding them.
Law on the digitalization of work book
According to the provisions of the Law of Ukraine dated February 5, 2021, № 1217-IX “On amendments to certain legislative acts of Ukraine on recording employee labor activity in electronic form”, electronic workbooks have been officially in force in Ukraine since June 10, 2021.
Deadlines for digitizing work book
So, as already noted, the work book must be digitized by June 10, 2026. Let’s take a closer look at the documents required to digitize the work book. To do this through the Pension Fund of Ukraine (PFU) portal, you must prepare:
- color scanned copies or photographs of all pages of your work book (in chronological order);
- documents confirming your work experience (diplomas, military ID, children’s birth certificates).
It is important to know that files must be in JPG or PDF format and up to 1 MB in size each.
Why is it necessary to digitize your work book?
This procedure is intended to achieve the following objectives:
- Protection of a person’s work experience. The Pension Fund of Ukraine’s electronic database ensures that records will not be lost if a physical work book is lost or damaged. This is especially important now, given the risks of war.
- Automatic pension. Data from the digital work book allows authorized persons to automatically assign pensions. This does not require a personal visit to the institution.
- Convenience for employers. This reduces paperwork, and personnel records are automatically recorded in the electronic registry.
- Protection against counterfeiting. Certifying the document with an electronic signature makes falsification impossible.
This will make data easier to store, and minimize the risk of losing important information. Furthermore, the database can be accessed from anywhere with internet access. Employers will also benefit from simplified HR administration.
How can legal assistance be useful?
The lawyers at “Prikhodko&Partners”, who specialize in labor and pension law, can help you digitize your work record book. This will significantly simplify the process, saving you time and effort.
We can also assist with accessing archival institutions and legal successors in situations where supporting documents regarding work experience are needed. Legal support in these areas is extremely helpful, as lawyers are required to respond to requests within a relatively short timeframe. This expedites the process of collecting evidence to confirm work experience in the event of loss of documents for specific periods.
In addition to all of the above, retirees often contact us with a wide range of other requests. These include:
- Problems with pension assignments if information about certain periods of work experience has been lost. We will help restore documents so you can receive your pension.
- Assistance with work book restoration. For those who failed to digitize their work book and lost it, we can help restore the document. This problem is very common today, as people lose documents during military operations.
- Assistance with inquiries when Pension Fund representatives do not properly account for work experience. For example, this applies to situations where an individual worked in a job with harmful or hazardous working conditions, which qualifies them for preferential crediting of their work experience.
- Assistance with pension recalculation issues. For example, military retirees often make such requests.
So, professional support will be appropriate in many situations. We know how to help you not only with digitizing your work book but also with other requests and problems. To request our services, fill out the contact form on the website. A suitably qualified expert will then call you back.
Calculate the cost of services
1 question
Are you already retired?
2 question
Do you need to digitize your work book?
3 question
Are you located in Ukraine?
4 question
Are you abroad?
Is it possible to increase the amount of the pension through the court?
Yes, it is possible, but it all depends on the type of pension the pensioner receives. In most cases, the court takes the side of pensioners, but it is necessary to provide a maximum of documents that confirm the increase in the amount of the pension (including certificates of seniority and earnings).
What to do if the Pension Fund does not comply with the court decision?
I would like to note right away that the Constitution of Ukraine has defined the obligation to execute the court decision, however, the PFU neglects this obligation and delays the execution of the decision or does not fulfill it at all. Among the effective ways that can be offered in order to implement the court decision:
- lawyer’s request;
- receiving executive letters from the court with subsequent appeal to the executive service;
- submission of applications to the court in accordance with Articles 382 and 383 of the Civil Code of Ukraine.
I emphasize that in this way it is impossible to solve the issue of receiving the debt, since there is another payment procedure.
What is required to apply for a pension?
An application for a pension can be made at any time after the right to a pension has arisen or no earlier than one month before reaching the retirement age.
To apply for a pension, you need to collect the necessary list of documents and apply for a pension to the Pension Fund.
The pension application is considered within 10 days, and a corresponding decision is made based on the results of such consideration.
Is it possible to appeal against the Pension Fund's refusal to grant a pension?
We would like to note that the Pension Fund quite often refuses to grant a pension for one reason or another. However, an effective way to restore the violated right in case of refusal to grant a pension is to appeal the decision on the refusal to grant a pension to the court within 6 months from the day when the person learned or should have learned about the violation of his right. In most cases, the court sided with the pensioners, as the refusals to grant a pension are unfounded and due to formal circumstances.
Is it possible to get a lawyer's consultation by phone if it is not possible to come to the office?
Yes, our lawyers provide consultations online: by phone, video call, and Viber. We have many clients from different regions of Ukraine, whose interests we successfully defended in court and helped increase their pension. We conclude the contract remotely and exchange documents via Nova Poshta, Viber or email.
You may also need:
Confirmation of work experience for granting a pension
Read morePension advocate
Read moreRecalculation of pensions for military personnel
Read moreTransition from seniority pension to old-age pension
Read moreTransition from a preferential pension to an old-age pension
Read moreRecalculation of pensions for Chernobyl disabled persons
Read moreStatement of claim to the Pension Fund
Read moreRestoration of work book
Read moreTRANSITION TO THE PENSION OF THE CIVIL SERVANT
Read moreClaim against the Pension Fund for recalculation of pension
Read moreRecalculation of pensions for the Ministry of Internal Affairs
Read moreComplaint against the actions of the Pension Fund
Read morecall back
during the day
Compensation for moral, material damage
Protection of honour, dignity, and business reputationContract Development for Business and Legal Entities
Licensing of business activities
Compensation for moral, material damage
Legal services in the field of cryptocurrency and blockchain
REGISTRATION OF COMPANIES AND OPENING OF BANK ACCOUNTS
Sale and purchase of ready-made firms
Grants and attracting investment
Business registration and support in Great Britain
Business registration and support in Switzerland
Business registration and support in the EU
Business Registration and Support in the Gulf Countries (GCC)
Business registration and support in Turkey
Business registration and support in USA
Lawyer for administrative cases
Legal services for medical businesses and doctors
Protection of honour, dignity, and business reputation
Real estate transaction support
Escort of the tender participant
Trial lawyer: support and defense in court
European Court of Human Rights (ECHR)
Will insurance experience be lost?
Law on the digitalization of work book
Deadlines for digitizing work book
Why is it necessary to digitize your work book?
How can legal assistance be useful?