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Expert in fintech, crypto, and international corporate law with over 20 years of experience. Specializes in crypto licensing (VASP/CASP), iGaming business support, and international structuring, asset protection, and OSINT analytics for risk assessment and due diligence.
Opening of a branch of the company in Poland
Opening a branch office in Poland is a logical step for a business seeking to enter the European market.
Poland, with its advantageous geographical location, stable economy and favorable business environment, offers foreign companies many opportunities for expansion and growth.
In this article, we will provide detailed information on the conditions, process and terms for opening a branch office in Poland.
What is a branch of a company in Poland?
A branch (oddział) is a structural subdivision of a foreign company registered in Poland. A branch is not an independent legal entity, but has the right to conduct commercial activities, provide services and sell goods on behalf of the parent company.
A branch must comply with Polish law, but its activities are directly controlled by the parent company.
This makes a branch a convenient way to quickly enter the Polish market without having to create a separate legal entity.
Conditions for opening a company branch in Poland
To open a branch of a foreign company in Poland, the following conditions must be met:
- Company registration in the country of origin.
A branch can only be opened by an existing company. The founding document of the parent company must be translated into Polish and certified by a notary.
- Appointment of a branch representative.
The law requires that the branch be managed by a representative located in Poland. This may be a Polish citizen or any other person with the right to live and work in the country.
- The statutory purpose of the branch.
The activities of the branch must correspond to the goals specified in the constituent documents of the parent company.
- Business address.
To register a branch, you will need to indicate a legal address in Poland.
- Tax liabilities.
The branch is subject to tax registration in Poland and must keep records of its activities in accordance with Polish law.
Stages of opening a company branch in Poland
- Preparation of documents
At the first stage, it is necessary to collect and prepare the following documents:
- constituent documents of the parent company (charter, extract from the register);
- decision to establish a branch in Poland;
- power of attorney for a branch representative;
- translation of all documents into Polish, certified by a sworn translator.
- Registration of a branch in the National Court Register (KRS)
The branch is registered in KRS – this is an analogue of the Unified State Register of Legal Entities in Ukraine. To submit an application, you will need:
- application form KRS-W10;
- information about the parent company and its representative in Poland;
- confirmation of payment of the state fee for registration.
- Registration in KRS takes from 7 to 14 working days from the date of application.
- Tax registration
After registering a branch with the KRS, it is necessary to obtain a tax identification number (NIP) and a VAT number if the branch will be engaged in VAT-taxable activities.
- Opening a bank account
To conduct financial activities, the branch will need a bank account in a Polish bank. Most banks require a document on registration in the KRS, NIP and the details of the branch representative.
- Notification to other authorities
Depending on the area of activity, notification of additional government agencies or obtaining licenses may be required. For example, branches in the financial or medical services sectors are subject to additional regulation.
Terms of opening a branch in Poland
The time frame for opening a branch depends on several factors, including the preparation of documents, the speed of work of the registration authorities and the complexity of the process:
- Preparation of documents: from 1 to 2 weeks (including translations).
- Registration in KRS: 1-2 weeks.
- Obtaining tax numbers (NIP and VAT): 1-2 weeks.
- Opening a bank account: 1-2 weeks.
- On average, the process takes from 4 to 8 weeks from the start of document preparation.
Features and benefits of opening a branch in Poland
- Access to the EU market. A branch in Poland provides the right to conduct business throughout the European Union.
- Preferential taxation. Poland offers favorable tax conditions for businesses, including a low corporate tax (CIT) and investor support programs.
- Developed infrastructure. Poland has a developed transport, logistics and digital infrastructure, which makes it easier to do business.
- No need to create a new company. Opening a branch allows you to avoid the complex process of creating a new legal entity.
Assistance in opening a branch: how we work
The law firm “Prikhodko and Partners” offers a full range of services for opening branches in Poland:
- analysis and development of market entry strategy;
- preparation and translation of documents;
- support of the registration process in KRS;
- tax registration and assistance in opening a bank account;
- legal support in matters of compliance with Polish legislation.
With us you will receive guaranteed quality, minimal deadlines and professional support at every stage.
If you are considering expanding your business to Poland, contact Prikhodko & Partners.
We will help you make this process as simple and efficient as possible!
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