HR administration

HR administration

Author

Vorozhbitova Krystyna

HR record keeping

Human resources is something that every business should value, and therefore – correctly close all legal, personnel and accounting issues. Otherwise, there is a high risk of not only losing your specialists, but also getting fines and other financial sanctions.

Responsibilities of the HR officer

HR administration includes a number of the following duties, which can be called as separate HR services:

Doing business for each employee.

 

Hiring and firing employees.

 

Calculation and payment of wages and other components of financial security.

 

Formation of the staffing table.

 

Formation of a vacation schedule.

 

Writing and correct accounting of personnel orders.

 

Issuance of various types of certificates.

 

Submission of reports to regulatory authorities.

 

        Maintaining work books.

 

From the above, we can come to the conclusion that personnel accounting in an organization is a very responsible and important environment.

At the enterprise, office work is regulated not only by regulatory legal acts, but also by local documents, that is, by instructions for office work.

Practical aspects

Very often there are cases that the maintenance of personnel records in an organization is the responsibility of an accountant, who is not a specialist in this area at all. And when questions arise with the correct settlement of a number of issues, problems begin. For example, the area of ​​cooperation with the State Labor Service is very important. The State Labor Service is the central executive body of Ukraine, which ensures the implementation of comprehensive management of labor protection and industrial safety at the state level. Accordingly, this body has the right to conduct inspections of business entities. Identification of violations, as well as their non-elimination or incorrect elimination leads, as practice shows, to penalties. It is worth noting that the sanctions of the State Labor Service very often amount to hundreds of thousands of hryvnias!

Also, very often the specifics of the employee’s duties should provide for the drafting of an employment contract or, and in some cases also, an agreement on full liability. Such documents will provide you with unnecessary financial losses, and will also encourage employees to treat their work more responsibly.

Personnel accounting errors

In practice, the following are the most common mistakes in HR administration:

• errors when creating orders;
• errors in the maintenance of work books;
• errors in the calculation of wages;
• errors in the payment of sick leave;
• errors when registering an employee’s probationary period.

How we work:

The specialists of the Prikhodko & Partners Law Firm provide high-quality services in HR administration. The advantage of our company is that in times of crisis and quarantine, we can provide outsourcing of personnel records, that is, close all important issues for you remotely. Sign up for a consultation soon and get answers to all your and your business questions.