Head of Medical Law Practice
Specializes in business licensing, healthcare law, and corporate law. Has extensive experience in obtaining licenses and permits across various industries, providing legal support to healthcare institutions and pharmaceutical companies, particularly in licensing, corporate, tax, and employment matters, as well as assisting foreign companies entering the Ukrainian market.
Case: Expanded a Municipal Medical Facility’s Licence to Include Occupational Pathology for Work with Industrial Enterprises and Mandatory Medical Examinations
Mandatory preliminary, periodic and extraordinary medical examinations of employees are one of the most financially stable areas of activity for municipal non-profit enterprises, state hospitals and private medical centres. However, following the introduction of the updated Procedure for Organising and Conducting Mandatory Medical Examinations of Employees of Certain Categories under Ministry of Health Order No. 1393, detailed licensing and staffing requirements have been established for providers of such medical services.
The medical commission conducting mandatory medical examinations may be headed exclusively by an occupational pathologist employed at the healthcare facility as their primary place of work. Accordingly, independently conducting medical examinations without the medical specialty “Occupational Pathology” being included in the Ministry of Health licensing register constitutes a direct breach of the Licensing Conditions and may result in medical examinations being declared invalid and unannounced inspections.
The medical lawyers at Prikhodko & Partners share a real case involving the rapid expansion of the licensing file of a municipal non-profit enterprise.
Initial situation and project objective: launching mandatory medical examinations for a municipal non-profit enterprise
The head of a municipal healthcare facility approached the medical law practice at Prikhodko & Partners.
The client’s objective was to enter the corporate healthcare market, conclude agreements with industrial enterprises in the region and provide a full cycle of mandatory medical examinations for employees working in harmful and hazardous industries.
However, the existing Ministry of Health licence did not include the specialty “Occupational Pathology”. Without amending the licensing file, the facility could not officially establish a commission to conduct mandatory medical examinations.
Due to the commencement of tender procedures for concluding agreements with enterprises, it was critically important for the facility to complete the Ministry of Health procedure as quickly as possible and without a single comment.
Qualification and legal requirements for an occupational pathologist in 2026
When preparing documents for the licensing authority, an important stage is the correct verification of the position in accordance with the Handbook of Qualification Characteristics of Employees’ Professions, Issue 78 “Healthcare”.
Today, an occupational pathologist not only establishes the connection between a disease and a person’s occupation, but also performs broader legally significant functions.
Educational and qualification requirements:
- complete higher education (specialist or master’s degree) in Medicine, specifically General Medicine or Preventive Medicine;
- specialisation in “Occupational Pathology” through internship or specialisation courses;
- a medical specialist certificate and regular accumulation of Continuing Professional Development (CPD) points;
- experience requirements: no experience requirement for a specialist doctor; more than 5 years for a Category II doctor; more than 7 years for a Category I doctor; more than 10 years for a doctor of the highest category.
How to prepare the facilities and equipment of a municipal or private medical facility for licence expansion
Employing a doctor alone is not sufficient: a medical commission conducting mandatory medical examinations requires a complete diagnostic ecosystem.
| Component of the licensing model | Requirements under Ministry of Health Order No. 1393 and the Licensing Conditions |
|---|---|
| Head of the commission | An occupational pathologist employed exclusively at the healthcare facility as their primary place of work |
| Staffing | General physician, surgeon, neurologist, ophthalmologist, ENT specialist, obstetrician-gynaecologist/urologist |
| Laboratory facilities | Availability of an in-house or contracted clinical diagnostic laboratory |
| Functional diagnostics | ECG, spirometry, audiometry, chest X-ray/fluorography |
| Accessibility of the premises | Accessibility report for people with reduced mobility |
| Organisation of medical waste management | Availability of an agreement for medical waste treatment |
Stages of legal support: expansion of a medical licence within 10 working days
Thanks to established medical law procedures, the licensing support for the municipal facility was completed without delays:
- Express document audit within 24 hours: the doctor’s diploma, occupational pathology specialist certificate and employment record were reviewed.
- Preparation of the application and updated Information: the lawyers prepared the Information on the Condition of Facilities and Equipment and Personnel Qualifications using the forms set out in the Annexes to the Licensing Conditions.
- Submission of documents: the document package was signed by the head of the municipal facility and submitted to the Ministry of Health of Ukraine.
- Monitoring and result: the regulator reviewed the application within the statutory 10-day period. The Ministry of Health of Ukraine issued an official Order expanding the medical practice licence without comments or requests for revision.
Benefits for healthcare facility managers of working with Prikhodko & Partners
- Sector experience: more than 370 successfully obtained and expanded Ministry of Health licences for municipal enterprises, state institutions, private medical networks and doctors operating as sole proprietors.
- Zero risk of refusal: compliance with the Licensing Conditions and equipment standards before the documents are submitted.
- Turnkey services throughout Ukraine: remote legal support in any region.
Frequently asked questions from healthcare facility managers (FAQ)
1. Can an occupational pathologist head the mandatory medical examination commission while working on a secondary employment basis?
No. Under the Procedure for Conducting Mandatory Medical Examinations established by Ministry of Health Order No. 1393, the head of the commission — the occupational pathologist — must work at the healthcare facility exclusively as their primary place of work.
2. What is the deadline for notifying the Ministry of Health about hiring a doctor in a new specialty?
The licensee must notify the Ministry of Health of any staffing expansion within one month from the date on which it occurs, such as the signing of the employment order or employment agreement, by submitting an application for expansion or a notification of changes.
Are you planning to expand the medical licence of a municipal, state or private facility? Order a document audit and legal support for licensing the specialty “Occupational Pathology” from the specialist medical lawyers at Prikhodko & Partners.
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