Head of Medical Law Practice
Specializes in medical, corporate, and migration law. Has extensive experience working with medical and pharmaceutical businesses, particularly in licensing, circulation of medicines, and comprehensive legal support of healthcare institutions, including corporate, tax, and employment matters, as well as market entry projects of foreign companies into Ukraine.
Case: Supported the opening of a rehabilitation centre in Ukraine and obtained a turnkey medical licence
The rehabilitation and restorative medicine sector in Ukraine is currently developing rapidly in response to the unprecedented challenges of today. Medical business owners seek to launch modern clinics as quickly as possible, as every day of downtime for a fully prepared premises and recruited team of specialists results in direct financial losses.
However, launching a rehabilitation centre is impossible without complying with the Licensing Conditions of the Ministry of Health of Ukraine. Any error in the documents, non-compliance of the premises with building regulations (DBN), or incorrectly completed “Information Statements” may block the business from operating for months.
About the client and initial objectives
The owner of a modern medical institution approached us with a clear request: “The premises are fully ready and equipped, doctors and specialised personnel have been recruited, and we urgently need to obtain a medical licence so that the business can start operating legally, without the risk of fines or inspections.”
Key project challenges
- Tight deadlines: the client had already incurred expenses for rent, renovation and salaries, so any delay in the launch created a significant financial burden.
- Complexity of medical specialties: the centre planned to provide services in multiple areas, but at the opening stage it was necessary to obtain a medical licence covering the following specialties: organisation and management of healthcare, anaesthesiology, orthopaedics and traumatology; nursing, anaesthesiology and intensive care, surgery. Subsequently, as the premises are prepared, equipment is installed and doctors are recruited, our specialists will prepare documents for expanding the licence to include additional specialties.
- Strict requirements for the material and technical base: it was necessary to check the premises for accessibility (barrier-free access) and the availability of all required equipment in accordance with the Ministry of Health equipment standards. The size and layout of rehabilitation departments are determined by the medical specification and programme, taking into account the number of patients and the dimensions of the equipment. The minimum distance between exercise machines and equipment must be 1.5 m to allow patients to move freely.
What was done by the lawyers of Prikhodko & Partners?
| № | Stage of work | What exactly was done by the lawyers of Prikhodko & Partners | Result for the client |
|---|---|---|---|
| 1 | Express audit of the premises, DBN compliance and accessibility | Inspection of the entrance area, width of doorways, absence of thresholds, availability of a certified lifting mechanism and an accessible toilet for compliance with building regulations. | Assurance that the premises would pass the state inspection without remarks. |
| 2 | Personnel audit and CPD | A legal review was conducted of diplomas, certificates and Continuing Professional Development (CPD) points of doctors and rehabilitation specialists. | Risks of refusal due to personnel qualification non-compliance were eliminated. |
| 3 | Preparation of the “Information Statements” | The official form — Information on the State of the Material and Technical Base and Availability of Personnel — was completed with an exact list of specialties. | Full compliance with the Licensing Conditions of the Ministry of Health of Ukraine. |
| 4 | Submission and support before the Ministry of Health | Prompt submission of the document package through the Ministry of Health Single Window and support throughout the review process until a positive decision was issued. | Successful receipt of an indefinite medical practice licence within the shortest possible timeframe. |
Medical waste when opening a rehabilitation centre
Obtaining a Ministry of Health licence for conducting medical practice or opening a rehabilitation centre is impossible without complying with environmental and sanitary requirements established by law. One of the stages that often causes delays or refusals during document review is the existence of an official medical waste treatment agreement, as such waste is classified as hazardous waste.
Under the Licensing Conditions, every healthcare institution or rehabilitation centre must ensure the proper collection, sorting, temporary storage and transfer of medical waste for disposal. Independently arranging or improperly documenting this logistics process is a guaranteed ground for sanctions by supervisory authorities and creates a risk of business suspension.
Our medical lawyers will help conduct a legal audit and select a licensed contractor, namely: enter into an agreement exclusively with enterprises holding valid licences authorising them to perform operations involving hazardous medical waste.
Result for the client
Thanks to the professional and prompt work of the medical lawyers at Prikhodko & Partners:
- The client avoided the risks of refusal by the Ministry of Health and prolonged business downtime.
- A licence to conduct business activities in medical practice was successfully obtained.
- The rehabilitation centre commenced operations fully legally, protecting itself from fines, unscheduled inspections and reputational losses.
Why choose Prikhodko & Partners for obtaining a medical licence?
Independent attempts to submit documents to the Ministry of Health often result in applications being returned due to a lack of understanding of how data must be entered in the application and information statements, as well as minor technical errors, costing businesses months of waiting and significant losses. By working with us, you receive:
market-leading expertise: our team has extensive experience successfully supporting the licensing of medical centres, clinics and medical offices throughout Ukraine.
turnkey service: we take responsibility for the entire process — from auditing the premises to your institution appearing in the official Register of Ministry of Health Licensees.
security guarantee: we eliminate legal and tax risks before the documents are submitted.
Frequently asked questions about obtaining a licence for a rehabilitation centre
Which documents are required to obtain a Ministry of Health licence for a rehabilitation centre?
To obtain a licence, it is necessary to prepare an application in the prescribed form, detailed Information Statements on the state of the material and technical base (including descriptions of rooms, areas and equipment), documents relating to the premises (ownership documents or a lease agreement with an accessibility report), as well as documents confirming the education, qualifications and continuing professional development (CPD) of medical personnel.
How long does the Ministry of Health take to review an application for a medical licence?
Under the legislation, the licensing authority must make a decision based on the review of the application within 10 business days from the date of submission. After the relevant Ministry of Health Order is published, the institution officially acquires the status of a licensee.
Can a sole proprietor obtain a rehabilitation licence, or is it mandatory to establish an LLC?
The legislation allows both legal entities (LLCs) and individual entrepreneurs (FOPs) to obtain a licence to conduct medical practice, provided they either have the appropriate medical education or employ specialised professionals. The choice of legal form depends on the scale of your business and your plans to work with the National Health Service of Ukraine.
Why can the Ministry of Health refuse to issue a medical licence?
The most common grounds for refusal include non-compliance of the premises with accessibility standards (DBN), the absence or incomplete availability of equipment required under the official Equipment Standards, as well as non-compliance of medical personnel’s education. Legal support fully eliminates these risks.
Are you planning to open a medical or rehabilitation centre and need a licence? Contact the medical lawyers at Prikhodko & Partners right now for a fast and reliable solution to your task!
Юридичні послуги для медичного бізнесу та лікарів
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