How to properly submit a tender offer? The price of tender documentation development.

How to properly submit a tender offer? This question is quite often asked by participants in public procurement, since success in open bidding depends on a correctly written tender offer. However, not everyone today will be able to independently deal with all the legal nuances that arise in practice during the preparation of a proposal, which makes solving this issue quite problematic. Therefore, if you have such a situation, the lawyers from the "Prykhodko and Partners" law office will provide you with all the comprehensive answers during the consultation.

What should be understood by a tender offer?

If you refer to the Law of Ukraine "On Public Procurement", you can find the following definition of a tender offer - an offer regarding the subject of procurement or its part (lot), which a participant in the procurement procedure submits to the customer in accordance with the requirements of the tender documentation. Therefore, thanks to the tender offer, the public procurement participant discloses to the tender customer the terms of future cooperation with him.

What does a tender offer consist of?

Conditionally, the tender offer can be divided into two parts:

• electronic form - in which the price offer for the provision of services, goods, performance of works, etc. and payment terms must be indicated;
• copies of documents that serve as confirmation that the public procurement participant meets the established criteria of the tender documentation and other requirements in accordance with the legislation of Ukraine.

Importantly! The most important thing in the tender offer is the proposed price offer, because it was precisely to save budget funds that public procurement was created from the very beginning. In addition, it should be taken into account that if the price is too high, it can automatically lead to the loss of the participant in the tender, and if it is too low, then the customer can also reject the offer as not corresponding to the market value.

What is the deadline for submitting a tender offer?

It can be seen from Resolution No. 1178 that the deadline for submitting tenders cannot be less than seven days from the date of publication of the announcement of open tenders in the Prozoro system. Therefore, after the expiration of this period, the Prozoro system will not accept your bids.

In addition, it is worth noting that your tender offers will remain valid for the period specified in the customer's tender documents. If necessary, the customer can extend this term.

Advice! Do you need a correctly written tender offer? Contact the lawyers from "Prykhodko and Partners". We will help develop all the necessary documents and advise on the company's pricing policy.

What should be done to minimize the risk of rejection of the tender offer?

Only high-quality and careful preparation of the tender offer can help reduce the risk of its rejection in practice. Therefore, first study the tender documentation, because here you will find answers to all questions.

What should you pay attention to?

• Instructions for preparing a participant's tender offer. In this section, it should be noted in what form the tender offer is submitted, what it should contain, what documents should be submitted together with it, etc.;
• Qualification criteria are the requirements that the future winner of public auctions must meet. For example, experience in providing services, qualifications of workers to perform certain works, etc.;
• Requirements regarding the subject of procurement. Here it is worth assessing whether you will be able to provide the customer with the necessary quality level of goods, services or works.
• The draft of the future contract. Analyze the terms of payment, terms of fulfillment of obligations, responsibility, etc.

Don't know how to properly submit a tender offer? Lawyers from the Prykhodko and Partners law firm will help you do this. Our team has many years of experience in public procurement, which allows us to understand all the subtleties that arise in practice.

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