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Vorozhbitova Krystyna

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ELECTRONIC DOCUMENT FLOW IN ECONOMIC ACTIVITY

 The Law of Ukraine № 1622-VII “On Amendments to the Tax Code of Ukraine (TCU) and Certain Other Legislative Acts of Ukraine” of 31.08.2014 amended paragraph 201.1 of the TCU, according to which all Suppliers who are taxpayers from January 1, 2015 All tax invoices must be drawn up and sent to the Buyer exclusively in electronic form and registered in the Unified Register of Tax Invoices, regardless of the amount of VAT in the tax invoice.

 At the same time, the Buyer uses the licensed system “MEDOC IS” for the exchange of electronic tax invoices and has the opportunity to receive and send tax invoices in electronic form, taking into account the requirements of the legislation of Ukraine.

 When using a software product other than “MEDOC IS”, for timely exchange of electronic tax invoices, the Supplier is obliged to register in the “Personal Cabinet”“MEDOS ONLINE”, which is a web resource. To start working in the Personal Cabinet, follow the link: medoc.ua

   To work in the “Personal Cabinet” requires:

  • Internet connection;
  • electronic digital signature (ACSK “Ukraine”, ACSK “USC”, ACSK IDD DPS, ACSK “IVK”, ACSK “MASTERKEY”.

 All electronic tax invoices or calculations of adjustments to them must be registered in the Unified Register of Tax Invoices no later than 15 calendar days following the date of their compilation.

 The above-mentioned procedure for electronic registration of tax invoices has launched a number of other mechanisms for electronic document flow between counterparties. This is because accountants have become more likely to use business software. With the help of the above-mentioned service it is possible to compile an expense invoice in electronic form, certify its electronic digital signature on the one hand, send this expense invoice to the counterparty for the final binding of electronic digital signature on his part. Such a document is fully appropriate and admissible even in courts, by virtue of the Law of Ukraine “On Electronic Documents and Electronic Document Management”.

 We recommend this approach to the exchange of primary documents to all our customers, especially those involved in sales. This is due to the fact that economic activity in modern conditions covers more than one administrative unit, but extends to the entire territory of the country. The above complicates the processes of communication between the parties and the exchange between them of all necessary documents (acts of transfer, expense invoices, bills, etc.). The lack of such documents can cause many problems:

  • Inspections by regulatory authorities;
  • Additional accrual of tax liabilities;
  • Occurrence of litigation due to the impossibility of confirming the fact of delivery, etc.

 Thus, it is necessary to be constantly in the trend of modern business opportunities, its facilitation and minimization of risks.

 If you have additional questions – contact the Law Firm “Prikhodko and Partners”, we will be happy to help you.

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