Codification of new UAV models (UBAC)

If a company wants to supply drones to the Armed Forces of Ukraine, it must complete the codification of UAV (UAS) models. Given the numerous regulatory requirements and nuances, going through this procedure without professional support is quite difficult. The law firm Prikhodko & Partners helps manufacturers organize turnkey codification — from document analysis to obtaining an NSN.

What is UAV codification?

First of all, it should be noted that an unmanned aerial system (UAS) is a set of technical means that includes an unmanned aerial vehicle (UAV), a ground control station, communication systems, and other elements necessary for performing aerial tasks.

Codification is the official recognition of such a system as a sample of armament or military equipment. During certification, the product name, technical characteristics, and purpose are determined, and as a result of codification, a NATO Stock Number (NSN) is assigned for further accounting, supply, maintenance, and disposal.

Procedure for codification of new unmanned aerial systems

The process of codification of unmanned systems is determined by resolutions of the Cabinet of Ministers of Ukraine depending on the type of equipment; for example, for UAVs, the relevant regulatory act is Resolution No. 1275. The main stages include:

• Stage 1. Analysis of the regulatory framework and determination of the appropriate codification option according to the nomenclature.
• Stage 2. Formation of the document package in accordance with armament and military equipment (AME) requirements, since each type has its own standard forms that must be used.
• Stage 3. Conducting tests, the results of which are documented in reports and protocols. These tests confirm compliance of the UAS with requirements and serve as the basis for further consideration by authorized bodies.

• Stage 4. After preparing all documents, they are submitted to the authorized body — the Main Directorate for Lifecycle Support of Armament and Military Equipment, which reviews them, analyzes the results, and, if necessary, returns materials for revision.
• Stage 5. Review by a профильная commission, which decides on the feasibility of codification.
• Stage 6. Assignment of a NATO Stock Number (NSN), granting the item the status of a supply object and enabling its official use, accounting, and logistics.

Requirements and documents for UAV codification

The mandatory documentation package includes:

• Product description with technical characteristics — includes the name, purpose, and key tactical and technical specifications (functional, weight, dimensions, etc.).
• Technical specifications — define product requirements, quality control rules, and conditions of operation, transportation, and storage.
• Test programs and methodologies — regulate the procedure, conditions, and scope of testing.
• Test reports and protocols — confirm results and compliance with declared parameters.
• Operational documentation — includes manuals and supporting materials for system use.

All documentation must be developed in accordance with applicable standards (DSTU and ведомственные regulations), particularly regarding structure, content, and technical requirements. A typical set of operational documentation may include:

• flight operation manual;
• user instruction;
• system logbook;
• UAV passport;
• list of documents and spare parts kit (SPK).

Common issues in codification

1. Incomplete documentation package / missing key materials
2. Errors in documentation (reports, protocols, specifications not compliant)
3. Incomplete or incorrect testing
4. Discrepancies between declared and actual specifications
5. Issues with technical specifications
6. Incomplete operational documentation
7. Lack of confirmed demand for the product
8. Delays due to revisions and communication with authorities

Important! It is recommended to consult a lawyer specializing in armament codification at the initial stage. This will help avoid mistakes, save time, and speed up the registration process.

Legal assistance with UAV codification

Currently, codification of unmanned systems is a complex and multi-stage procedure that requires not only technical preparation but also a deep understanding of regulatory requirements. That is why support from an experienced lawyer helps avoid mistakes and significantly speeds up the process.

The team at Prikhodko & Partners provides comprehensive support for UAS codification — from initial consultation to obtaining a NATO Stock Number (NSN), controlling each stage.

Our services include:

• consultations on codification issues
• analysis and preparation of the document package
• submission of the codification application
• support during testing
• full legal support until obtaining an NSN

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